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perl-YAPC - Perl module that implements Yet Another Perl Conference…  more info»


YAPC::Venue(3)   User Contributed Perl Documentation  YAPC::Venue(3)

       YAPC::Venue - Venue requirements for YAPC

       Facilities, Catering, Accommodation, Equipment, Transporta‐

       Yet Another Perl Conference (YAPC) is an inexpensive, grass‐
       roots conference on the Perl programming language aimed at
       beginners and experts alike, organized by Yet Another Soci‐
       ety, Inc., a non-profit corporation. It traditionally lasts
       three days, with the first day being comprised largely of
       tutorials, and the latter two of workshops and seminars.

       This document describes the general venue requirements for a
       Yet Another Perl Conference (YAPC) in some detail.  If you
       have any questions, suggestions, or would like to propose to
       host YAPC, contact Kevin Lenzo at the Yet Another Society,

       Five major topic areas (facilities, catering, accommodation,
       equipment, and transportation) are addressed in turn.

       All facilities should be accessible by disabled persons, and
       held in controlled temperature environments (air-conditioned
       or heated as needed).

* Auditorium
A large lecture-hall style room, with seating, capable of holding
the full assembly.

* Meeting rooms
Three additional rooms with a total capacity approximately equal to
that of the full assembly.

* Dining Area
A dining area capable of seating the full assembly for dinner.  The
area should have a public-address system, although Yet Another Soci‐
ety may provide it.  It may be off-site, but must be near.

* Common area
A common area in which groups of attendees can informally meet and
in which conference registration can take place, and a number (6 or
so) tables for registration and information booths.

* Terminal room
A room capable of holding computers, to be used as a terminal room.
This room must have an internet network connection available to host
some 10-20 desktop computes and enough room for some 10-20 people to
connect with their own laptops, as well as tables and chairs.  The
network setup should be secured.

* Storage
A secure room in which to store supplies, including materials for
all the attendees and all necessary equipment.

       Catering services. Breakfast, snacks, and a light lunch for
       three days, plus one evening reception and one sit-down din‐
       ner.  About 25% of attendees will be vegetarian and 5% vegan;
       some may require lactose-free or low-carbohydrate meals.
       While not all meals may be provided, the resources must be
       available; the amount of catering is influenced by the amount
       of sponsorship.

       Nearby commercial hotels, restaurants, and social venues must
       be available.

       Inexpensive dormitory-style accommodations for approximately
       half the assembly is desirable. If the facility does not
       offer accommodation, some nearby inexpensive accommodations,
       such as hostels and campgrounds, should be identified. Ether‐
       net (wired or wireless) capabilities, and telephones, are
       desirable but not required, as are linens and towels.

* Auditorium and Meeting Rooms
Public address system, data projectors, transparency (overhead) pro‐
jectors, and both wired and wireless Ethernet.  Preferably wireless
microphones as well as podium mics.

* The Dining area
It must also have a PA system.

* Terminal room
At least one Ethernet connection (ideally 100baseTX Fast Ethernet)
and sufficient AC power to provide power to a number computers and
monitors. Preferably, there would be working networked computers in
place, but these may be arranged by the Yet Another Society.

* Dedicated Internet addresses
These are not required (DHCP or NAT are both acceptable) but an
unfiltered connection to the Internet is required.  Wireless access
(802.11b) may be present or provided by Yet Another Society.

       Nearby access to an Airport, preferably a large one.  Parking
       facilities or arrangements, as appropriate.  How to arrive by
       public transport and taxi from the airport, or other major

       Kevin A. Lenzo <>.

       Copyright (C) 2000, 2001 Yet Another Society.  Free use and
       redistribution of this document is encouraged under the same
       terms as Perl itself.  Original venue requirements document
       by Rich Lafferty.

       YAPC, perl(1).

perl v5.8.8                  2001-10-25               YAPC::Venue(3)
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